Skip to content


Job Costing and Invoicing

Sequoia v1.0

Viewing Job Costing Information in Sequoia

The job costing module in Sequoia (see picture below) includes folders (lists) to display useful information.

The Supplier Purchase Invoice form

You don’t have to be in this module to cost jobs and produce invoices etc; see Costing Jobs for information about that.

However the folders in the job costing module group together in one place information showing sales invoices you have generated for instance.

This allows you to easily produce reports or to find a specific record you are looking for.

The section below describes what you can expect to see in any of the folders within the job costing module.

To view information, click on the folder you want to see.

Job Costing Folders

The Job Costing module includes the following folders:

Supplier Purchase Invoices

This list contains details of purchase invoices you have recorded – see Reconciling Purchase Invoices for information on how to do that.

The list displays all of the purchase invoices you have generated in the last 60 days.

Outstanding Accruals

When you are costing jobs, you record the expected cost relating to a charge line (for instance the amount of airline handling you expect to pay for a particular air import consignment). See Entering Costs and Sales for more information on this.

These expected costs – or accruals – are stored in the database as outstanding until you receive an invoice from the supplier and reconcile the actual amount against the expected amount.

Outstanding Sales

When you are costing jobs, you record the amount you are going to charge your customer for a particular service (for instance for submitting the customs declaration on their behalf). See Entering Costs and Sales for more information on this.

This list displays any sales amounts you have entered but not yet included on a sales invoice or credit note.

Sales Invoices

Electronic copies of sales invoices you have generated are stored against the job, consolidation etc. from which they were created. See Creating Sales Invoices and Credit notes for more information on how to generate a sales invoice or credit note.

This list displays all of the sales invoices and credit notes you have generated in the last 60 days. You can right click the record on the list to:

  • Open the Sales Invoice form – double clicking the record on the list also does this.
  • View the generated Sales Invoice PDF document.

Sales Invoices Awaiting Action

You can prepare a sales invoice or credit note in Sequoia and save the work you have done before actually generating the resulting document.

This allows you to go back later to finish it off or, if you are not authorised to generate an invoice, you can save it and someone with permission to authorise it can then do that for you.

See Creating Sales Invoices and Credit notes for more information on how to generate a sales invoice or credit note.

This list displays all of the sales invoices and credit notes that have been created but have not yet been generated.

You can right click the record on the list to open the Sales Invoice form – double clicking the record on the list also does this.

Accounts Data Transfer

Periodically you will transfer cost and sales data to your accounting system in batches. See Transferring Data to an Accounting System for more information on how to do this.

You can right click a record on the list to:

This list displays details of each batch transfer you have done in the last 60 days.

Profit and Loss Report

This list allows you to specify search criteria and to generate a list of job costing records, including cost and sales values, from which you can generate a profit and loss report.

See Profit and Loss Reporting for more details.