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Creating an Inventory Linked Air Import Job

Sequoia v1.0

Creating an Air Import Job

Open the Air Jobs folder in the Imports module. Right click anywhere in the right hand panel and select New from the context menu.

This will display the New Job dialog (as shown below).

Create a new job


If you select this from the main Sequoia toolbar then the job icons you see on the dialog will include those for imports and exports. If you right click on the job lists, then you will only see the import (air, road and ocean) job icons.


First, specify the type of job you are creating, by clicking the Air Import icon - just above the Reference box.

Then fill in the information in the boxes as detailed in the table below.


Label Information required
Reference Enter the job reference here.
Note: You can configure Sequoia to automatically generate job references for you. If you have done that then you can leave the reference blank and one will be automatically generated for you.
Customer You must specify the customer for each job in Sequoia.
You can enter either the shortcode, name or EORI (TIN) number to identify them.
Relationships Sequoia will remember relationships for a customer - i.e. where you have previously created jobs specifying the same consignor and consignee. You can click the Dropdown to the right of this box to display a list of previously used relationships. Alternatively you can key in the details of each party or leave them blank and fill them in later.

Creating the Job from the Inventory Record

Alternatively, you can create the job directly from the related inventory record, if one already exists.

To do this, first locate the inventory record in the CCS-UK Inventory > Consignments list in the Imports module. Right click the row on the list and select Job from the context menu.

This will display the New Job dialog (as shown below). You will see that the inventory record key (shed, master, house, split) appears at the top of the form.

Create a new job from an inventory record

Then complete the required information (Reference, Customer etc.) as described in the above table.


Completing Job Information

Once you have filled in the correct information on the New Job dialog as described above, click [OK] to create the job.

This will then display the job editor form (as illustrated below).

New air import job


If you created the job from an inventory record then the information marked with an asterisk [*] in the table below will have been automatically completed from the inventory record.

If you complete the information marked below with an asterisk before linking the job to an inventory record, then that information will be overwritten when the job is subsequently linked.


Label Information required
Customer The details of the customer specified when the job was created.
Consignor Enter the details of the consignor (shipper). The name and address will automatically be mapped to the Consignor [02] of the declaration.
Consignee Enter the details of the consignee (importer). The name, address and EORI will automatically be mapped to the Consignee [08] of the declaration.
Goods Description * A description of the goods being imported. This will be mapped to the Goods Description [31] of the 1st declaration item.
Origin * The origin IATA airport code of where the goods are moving from. The declaration Dispatch Country [15a] will be derived from the location.
Destination * The destination IATA airport code of where the goods are moving to.
Packages * The number of packages in the consignment - this will be mapped to Total Packages [06] of the declaration.
Gross Weight * The gross weight of the consignment.
Currency Used to indicate the currency of any freight charges. If entered, this will set the Freight Charge Currency [box 63] of the declaration.
Freight Charges Used to indicate the cost of any freight charges. If entered, this will set the Freight Charge Amount [box 63] of the declaration.
Air Transport Costs If entered, this will set the Air Transport Costs [box 62] of the declaration.


Once you have completed the necessary information, click [Save] on the toolbar at the top of the Job editor.

Linking the job to an inventory record

If you created the job directly from an inventory record then this step will already have been completed. See Creating the Job from the Inventory Record for more information.

On the job editor, below the information you have just completed, there is a list of tasks for the job. The top task on the list should be the Inventory Consignment task (as highlighted below).


Tasks


Click the [Link to Inventory] button on this task. This will display a list of CCS-UK inventory consignments available to be linked (as shown below).

List of inventory consignments

Select the correct consignment from the list and click [OK].

The Inventory Consignment task on the Job editor will have now updated to display details of the consignment to which the job is now linked.


Linked inventory task


You will also see - as illustrated above - that the Customs Action task has updated to include a [Removal] option as well as a [Declaration] one. See Creating a Removal Request for more information about Removals.

You can complete a declaration or a declaration against an inventory consignment, but not both.


Creating a Declaration

You create an import declaration in the usual way, by clicking [Declaration] on the Customs Action task and selecting the type of declaration you wish to created.

Once the Declaration editor is displayed (as shown below) you will see that the inventory reference has been automatically completed - as highlighted.


Note that you can create a job and declaration even before the inventory record is created. This could be useful to prepare information before the consignment arrives.

Just save the declaration - rather than sending it - and when you subsequently link the inventory record and open the declaration again, the inventory details will be added automatically.


Other information (such as transport ID, total packages) has also been taken from the inventory consignment.


Import declaration

Creating a Removal Request

To create a Removal Request, click [Removal] on the Customs Action task on the Job and choose one of the following options from the resulting menu:

  • Transshipment Removal
  • Inter Airport Removal

These are described below.

Transshipment Removals

A Transshipment Removal is used to remove goods from a Temporary Storage location (ETSF or ITSF) for export.

Complete the required information on the request (as shown below) and click [Send] on the toolbar at the top of the form to transmit the request to customs.


Inter airport removal request


Inter-Airport Removals

An Inter Airport Removal is used to move goods from one Temporary Storage location (ETSF or ITSF) to another one at a different airport.

Complete the required information on the request (as shown below) and click [Send] on the toolbar at the top of the form to transmit the request to customs.


Inter airport removal request